Poster Presentation Guidelines
The interactive poster presentation sessions will be held on 12 December 2024.
This 90-minute session will be held from 11:40 to 13:15.
An interactive session on the posters exhibited is one of the best ways to disseminate your work, and have more in-depth discussions with participants and like-minded colleagues.
Each in-person participant will also be given one vote to vote for their favourite poster. The poster that receives the most votes will be awarded the People’s Prize.
Requirement for A Poster Presentation
Author(s) of each accepted poster abstract is required to:
(i) Submit a poster of 90 cm (width) X 140 cm (height) in high-resolution JPEG or PDF format on or before 26 November 2024. Save the print file without bleed marks.
(ii) Participate in the poster sessions scheduled for 12 December 2024. This will be an opportunity for presenters to engage with fellow participants and address any inquiries related to the poster presentation.
If authors of poster presentations choose to participate in the Poster Awards, please note the information in the section below.
Our Support for Authors (Poster Presentation)
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Free poster printing service
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Set up poster in the physical venue.
Eco-Friendly Arrangement
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All posters are printed using environmentally friendly paper materials that are PVC-free and recyclable.
G/F & 2/F, Yasumoto International Academic Park, The Chinese University of Hong Kong, Shatin
Expo 2024 Poster Awards
[Standalone page: https://www.expo.elearning.cuhk.edu.hk/posterawards2024]
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To participate in the competition, applicants should indicate their wish and select an award category that best fits their work when submitting abstracts:
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Educational Technology Innovation: projects that best illustrate innovative use of technology for teaching and learning.
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Pedagogical Innovation: projects that best illustrate the use of innovative pedagogy, involving technology or not.
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Educational Impact: projects that best demonstrate the impact on teaching and learning (e.g., impact on student achievement and academic performance, etc.)
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The softcopy of the poster design should be submitted to the working team on or before 07 November 2024.
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Shortlisted candidates will be notified by 18 November 2024 and will be invited to attend:
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The Poster Awards Presentation Ceremony is scheduled for 11 December 2024, between 4:15 PM to 5:00 PM.
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The interview session (likely to be held online on 28 Nov PM/29 Nov PM/02 Dec PM) to meet with the judging panel and elaborate further on their work
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An award will be given to the poster that best addresses the innovative projects/strategies for teaching and learning in various aspects. The results will be announced in the Poster Awards Presentation Ceremony and on the event website.
Timeline for Authors (Poster Presentation)
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31 October 2024
New Abstract submission deadline
(The organising committee will be reviewing applications in batches and will promptly inform author(s) of the result.)
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By 05 November 2024 (Revised)
Notification of abstract acceptance/rejection
(The organising committee will be reviewing applications in batches and will promptly inform author(s) of the result.)
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07 November 2024 (Revised)
Submission of poster soft copy for poster awards
(If authors of poster presentations choose to participate in the Poster Awards)
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18 November 2024
Poster awards shortlist notification (View shorlist)
(Authors of shortlisted applications will receive an email notification by this day.)
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26 November 2024
Deadline for submitting the finalised poster print file
(Applicable to ALL poster presentations)
- 28 November PM/29 November PM/ 02 December PM (exact schedule to be confirmed)
Shortlisted candidates for the poster awards will be invited to attend an online interview session, to meet with the judging panel and elaborate further on their work
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11 December 2024, Wednesday
Event Day 1
Keynote sessions and the Poster Awards Presentation Ceremony are scheduled for afternoon
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12 December 2024, Thursday
Event Day 2
All poster and oral presentations will be scheduled for this day
Important Note: For authors participating in the poster awards, please also take note of the key dates, coloured in light brown.
Notes on Preparing Poster Presentation
1. Designing a Poster
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Submit a poster of 90 cm (width) X 140 cm (height) in 1:1 high-resolution JPEG(.jpg) or PDF(.pdf) format. Save the print file without bleed marks.
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Colour specification: CMYK (Cyan-Magenta-Yellow-Black) colour model.
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Make sure the abstract title, name of the author(s) and affiliation on the poster.
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Using columns is a good idea. Consider arranging the content of your poster in a number of columns, beginning at the left-hand side of the board.
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A brief introduction, clear explanation of the project/ teaching and learning strategy, and evaluation results (if available) should be clearly displayed on the poster.
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Focus on a few main points using clear and sufficient graphics.
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Consider using outlines or dot points for the poster content.
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Use a clear and readable font size.
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Please confirm the images that you provided are high enough in resolution and do not contain any copyright infringement materials.
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If the project is funded by a university/external grant(s), e.g. UGC, TDLEG, FITE, CDGS, we suggest including an acknowledgement of the source of the funding on the poster content.
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More poster design examples are avaliable at our previous event archives:
2. Submitting Poster Print Files
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Upload the poster soft copy to cloud storage platform, e.g., Office 365 OneDrive, Google Drive, and submit the shareable weblink to the working team by designated deadline. An online form for poster submission will be provided to authors and presenters of accepted abstracts in the notification email.
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The submission file should be named with assigned abstract ID and the name of first author.
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If any modifications are made to the submitted file, kindly notify the operations team via email, even if no alterations are made to the shared weblink.
3. On-site Arrangment
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You are earnestly requested to attend to your poster and demonstration station during the poster presentation session according to the scheduled time slot. Your active participation is essential to effectively showcase and explain your teaching methodology or project to interested individuals, as well as to address any queries they may have.
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Poster presenters and representatives will be able to enter the poster booth areas starting from 09:30 am on 12 December 2024, to prepare for the poster presentation session.
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No amplifiers can be used for individual poster station.
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The committees will not provide digital equipment loan services.
4. Request for Special On-site Arrangement
Contact the operations team via email (expo-cfp@cuhk.edu.hk) no later than 08 November 2024 to coordinate further logistics, if your poster station is going to be:
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Connecting device(s) to the electricity throughout the entire session
(Due to the venue’s capacity, notebooks with average to low usage, e.g., those for connecting to the Internet and accessing the project website/videos, may not be offered a poster station that is accessible to a power source.)
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Arranging a live demonstration, such as a VR/AR installation as well as any other setup that cannot be completed within 2 hours prior to the commencement of the poster presentation session
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Requiring desks/extra area to support the station's set up
All requests will be reviewed on a case by case basis.
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